Crew attendance, vessel tracking, cargo management, task assignment and daily operations — all via WhatsApp. No new app. Live in hours.
KAPA ONE Ports is the complete WhatsApp-Native Port & Logistics Workforce System — crew attendance, vessel scheduling, cargo tasks, invoicing and finance all running inside the app your team already uses every day. No downloads. No training. No IT department required.
Directors, operations, cargo, crew and finance each get exactly what they need from KAPA ONE Ports — without ever leaving WhatsApp.
Full visibility across every vessel, berth and crew shift — daily vessel reports, a revenue dashboard and staff overview delivered straight to WhatsApp.
Assign crew to shifts, schedule vessel berthing and track cargo movement — all from a single WhatsApp message, with live status updates as work happens.
Log container movements, assign loading and unloading tasks and manage suppliers and inventory — all tracked automatically as cargo moves through the port.
Check in at the port, view job assignments, report issues and request overtime — all from the same WhatsApp number crew already use every day.
Invoice vessel operators, track port fees and supplier payments, and get consolidated revenue reports — all generated automatically and delivered to WhatsApp.
Link your existing business WhatsApp number — no new number, no app switch for your team.
We set up attendance rules, approval chains and payroll settings to match how your business runs.
Every staff member gets a welcome message on WhatsApp — they're working within minutes.
Add departments, branches and new modules any time as your business scales — no migration needed.
Our step-by-step onboarding gets you live in under an hour. Start with one module or all of them — scale up without procurement headaches.
Get responsive technical support from our team, plus dedicated onboarding assistance for every new client we bring on board.
With 99.9% uptime, every connection to our servers uses industry-standard encryption to keep your business data protected.
Manage Employees, Projects, Attendance, Invoicing, CRM, HR and Finance — all in one intelligent platform connected directly to WhatsApp.
No new app for your staff to download. They simply message your existing business WhatsApp number, and KAPA One handles attendance, leave, payroll, tasks, invoices and more — automatically, in the background.
From the director's office to the dockside crew — every role gets exactly what they need, delivered straight to WhatsApp.
Traditional business software requires new apps, weeks of training, and IT teams to manage. KAPA One eliminates all of that by working entirely inside WhatsApp.
| Capability | KAPA One | Traditional ERP | Standalone Payroll Tool | Generic CRM |
|---|---|---|---|---|
| Works on WhatsApp natively | ✓ Yes | ✗ | ✗ | ✗ |
| No app download for staff | ✓ Yes | ✗ | ✗ | ✗ |
| Setup time | Under 1 hour | Weeks to months | Days to weeks | Days to weeks |
| Staff training required | None | Extensive | Moderate | Moderate |
| GPS attendance & field tracking | ✓ Built-in | Add-on module | ✗ | ✗ |
| AI invoice & document extraction | ✓ Built-in | Add-on module | ✗ | ✗ |
| Quotation approval workflow | ✓ Built-in | Custom config | ✗ | Partial |
| Automated WhatsApp reminders | ✓ Native | ✗ | ✗ | Via integration |
| IT department required | No | Usually yes | Sometimes | Sometimes |
| Real-time management dashboard | ✓ KAPA HUB included | ✓ | Limited | ✓ |
From container terminals to freight forwarders, KAPA ONE Ports adapts to the unique operational needs of your business.
Every check-in, leave request, invoice and quotation processed through WhatsApp is automatically recorded in your KAPA HUB dashboard — accessible anytime, anywhere.
Every WhatsApp action updates your KAPA HUB dashboard instantly — no delays, no manual entry.
Every approval, payment and task is logged with full timestamps and history.
Directors see everything; managers, HR and accounts see only what's relevant to them.
Bank-grade encryption with automated backups — your business data is always protected.
Generate attendance, payroll and financial reports in just a few clicks.
All plans include KAPA HUB Dashboard, WhatsApp Native access & free software updates.
No hidden fees. Cancel anytime.
Perfect for small port operations & independent terminals
Perfect for growing port operators that want automation
Ideal for major ports, government authorities & multi-terminal groups
Store invoices, documents, images, AI processed files, reports, attachments and more securely in the cloud.
Join 50+ port and logistics operators already running their operations on their own WhatsApp number with KAPA ONE Ports. Get started in minutes.